ASAP Computer Services manages Microsoft 365 for businesses in San Antonio. That means the day-to-day running of your tenant, which is Microsoft’s word for your company’s private corner of their cloud: users, licenses, logins, security settings, data rules, and reporting. We manage Microsoft 365, Entra ID, Azure, Purview, and Power BI, and we keep on-site servers and cloud logins in sync so your people have one username and one password. Our team holds the Microsoft SC-900 security, compliance, and identity certification. Call 210-497-1424 or request a quote.
What Microsoft 365 Management Covers
- Users and licenses. New hires set up before their first morning, departures shut off the same day, and the right license for each person. It is common to find a company paying for licenses assigned to people who left years ago. We clean that up and keep it clean.
- Email, Teams, SharePoint, and OneDrive. Shared mailboxes, groups, site permissions, and rules for sharing files outside the company, so the right people can get to the right things and nobody else can.
- Login security. A second login step for every account, rules about which devices and locations can sign in, tight control of administrator roles, and alerts on risky sign-ins. Our broader security work is on our business computer security page.
- Backup of your Microsoft 365 data. Microsoft keeps the service running, but getting back a mailbox or a folder that was deleted months ago is your responsibility. We back up mail, OneDrive, SharePoint, and Teams separately, the same way we handle backup and disaster recovery for servers.
Entra ID: The Login Behind Everything
Entra ID is the login and identity system behind Microsoft 365. Microsoft used to call it Azure Active Directory. Every sign-in to Outlook, Teams, or a connected business app runs through it. We manage who can sign in, from where, on what device, and with what second step, and we connect your other business apps to it so one secure login opens all of them.
Azure Management
Azure is Microsoft’s cloud for servers, storage, and networks. We manage Azure subscriptions for San Antonio businesses: virtual machines, storage, virtual networks, backups, and the monthly bill, which needs watching because Azure charges by the hour and by the gigabyte. Not every server belongs in Azure, and we will tell you when one does not.
Purview: Rules for Your Data
Purview is Microsoft’s set of tools for protecting and governing data. We set up retention rules so records are kept as long as they must be and no longer, sensitivity labels that mark and protect confidential files, data loss prevention rules that stop things like card numbers from leaving by email, and legal holds and searches when an attorney asks for them. Law firms, medical practices, and financial offices are usually the ones that need these features.
Power BI
Power BI turns business data into dashboards and reports. We manage the licensing, the workspaces and who can see them, the scheduled refreshes, and the data gateway that lets Power BI read from a database on a server in your office. We keep it running and secure, and your analysts build the reports.
One Login for On-Site Servers and the Cloud
Many San Antonio offices still run a server for a line-of-business application, file shares, or a database, and that is fine. We set up directory sync with Microsoft Entra Connect, which many people still know as Azure AD Connect or Azure AD sync, so the username and password on the server are the same ones used for Microsoft 365. The server can sit in your office, or it can run as a VPS, a virtual private server, in our rack in San Antonio. For a server that runs all day, every day, a VPS in our rack often costs less than the same server in Azure, and it gets the aging hardware out of your closet.
Moving Mail Is a Different Job
This page is about running Microsoft 365 once you are on it. If you need mailboxes moved, an Exchange server upgraded, or a hybrid mail setup built or rescued, that is our Exchange migration services team.
What Microsoft 365 Management Costs
Day-to-day Microsoft 365 administration is included in every ASAP managed IT plan, which runs around $85 per user per month on an annual term. Enterprise features, such as Purview data rules, advanced sign-in rules, or Power BI management, add to the per-user rate, and we show you the math. We manage tenants from a handful of users to around 100, and we work alongside in-house IT staff under a co-managed arrangement. See our published managed IT pricing.
Microsoft 365 Management Questions, Answered
What does Microsoft 365 management include?
For San Antonio businesses, ASAP Computer Services manages the day-to-day running of Microsoft 365: adding and removing users, assigning licenses, securing logins, setting sharing rules for Teams, SharePoint, and OneDrive, and backing up the data. We also manage Entra ID, Azure, Purview, and Power BI.
What is Entra ID?
Entra ID is the login and identity system behind Microsoft 365, formerly called Azure Active Directory. ASAP Computer Services manages Entra ID for San Antonio businesses, including who can sign in, from which devices, and with what second login step.
Can ASAP sync our on-site server logins with Microsoft 365?
Yes. ASAP Computer Services sets up directory sync with Microsoft Entra Connect, formerly Azure AD Connect, for San Antonio businesses, so people use one username and password for the on-site server and for Microsoft 365. The server can be in your office or run as a VPS in our San Antonio rack.
Does ASAP manage Purview and Power BI?
Yes. ASAP Computer Services manages Microsoft Purview and Power BI for San Antonio businesses. In Purview that means retention rules, sensitivity labels, data loss prevention, and legal holds. In Power BI it means licensing, workspaces, access, scheduled refreshes, and the gateway to on-site data.
Is Microsoft 365 management included in a managed IT plan?
Yes. Day-to-day Microsoft 365 administration is included in every ASAP Computer Services managed IT plan in San Antonio. Enterprise features such as Purview data rules or Power BI management add to the per-user rate.
Can ASAP move our email to Microsoft 365?
Yes. Mail moves are handled by the ASAP Computer Services Exchange team in San Antonio, which moves mailboxes to Microsoft 365, back to on-site servers, and between versions. See our Exchange migration services page.
Want someone to actually run your Microsoft 365? Call 210-497-1424 or request a quote.
